How to Track Progress of Interviews with Group/Team  Leaders and of Presence of Apprentices

In order to implement the recommendation that all staff be directed to make their most basic priority the supporting and developing of leaders  who are builders of small caring communities, the following measurements are appropriate:

Master Data Table of Group Leaders:

List order	Staff (D)	Coach (L)	Leader (X)	Apprentice (Xa)	Group name	Group focus	Date of last 1:1 interview	Date of last huddle attended	Date coach last visited  group mtg	Attendance at last mtg
1.1	__	__	__	__	__	__	__	__	__	__
1.2	__	__	__	__	__	__	__	__	__	__
2.1	__	__	__	__	__	__	__	__	__	__

Reports created in database software should give counts of groups with a leader interviewed by a coach for each month for each staff member and overall.  Also for count of groups with Xa named, by staff member and overall.

• Head counts are interesting as observables, but are not as significant as recency of coaching interviews as driving  indicators

In filling in the record (row) for a particular group, use parentheses to indicate when a staff person or an active group leader is also serving in the role of a coach:

• The effect of this styling of the name of the person who is also coaching in addition to serving as staff or as group leader is to dramatize where staff are or should be working to train new coaches to take over the wearing of these extra hats worn by those who are leading a group or team and also carrying a coaching responsibility.

Reports developed from the Master Data Table for Group Leaders are straightforward.  For each staff member and for all staff members:

1. Monthly report of One to One Coaching Interview Timeliness.  [stacked  bar chart]
2. Monthly tally of groups/teams with apprentices (Xa).  [area chart]

REPORTING THE FIRST MEASURE --

The data summarized from the database is arrayed as follows to show how  recently interviews were conducted:

Monthly Most recent  one-to-one coaching interview

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

During report mo.

__

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1 mo. prior

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2 mos. prior

__

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3+ mos. prior

__

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Not interviewed

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Ttl count of grps

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Sample data: at a rate of effort that will reach only one fourth of  leaders in a month:

Most recent one-to-one  coaching interview	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
During report mo.	25	25	25	25	30	30	30	30	35	35	35	35
1 mo. prior	0	25	25	25	25	30	30	30	30	35	35	35
2 mos. prior	0	0	25	25	25	25	30	30	30	30	35	35
3+ mos. prior	0	0	0	25	25	25	25	30	30	30	30	35
Not interviewed	75	52	29	6	3	0	0	0	0	0	0	0
Ttl count of grps	100	102	104	106	108	110	115	120	125	130	135	140

Using the figures from the above sample data, this chart [stacked bar]  shows recency of interviews over a year:

Another set of data, showing a more aggressive interview schedule each  month:

Most recent one-to-one  coaching interview	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
During report mo.	25	30	35	40	45	50	55	60	65	70	75	80
1 mo. prior	0	25	30	35	40	45	50	55	60	60	60	55
2 mos. prior	0	0	25	25	20	10	5	5	0	0	0	0
3+ mos. prior	0	0	0	5	0	0	0	0	0	0	0	0
Not interviewed	75	45	10	0	0	0	0	0	0	0	0	0
Ttl count of grps	100	100	100	105	105	105	110	120	125	130	135	135

Chart [stacked bar] showing recency of interviews with group leaders at  the above rate:

REPORTING THE SECOND MEASURE --

Monthly tally of groups and teams with apprentices:

Tally of groups re:  apprentice status	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Xa named	5	12	18	25	30	35	45	50	65	70	75	80
No Xa named	20	43	72	70	75	70	65	70	60	60	60	55
Unknown	75	45	10	0	0	0	0	0	0	0	0	0
Ttl count of grps	100	100	100	105	105	105	110	120	125	130	135	135

Chart [area chart] of groups with an apprentice (Xa) present:

(C) 1998 Carl F. George All rights  reserved.
May be duplicated by a local church for internal use, with inclusion of these copyright/contact lines.
Tel 909-396-6843;
Fax 909-433-2129;
Email Carl George